Inventory
Reagent, chemical and equipment tracking
Know your stock levels before you run out. Track reagents, solvents, consumables, and equipment in one place — with lot numbers, expiry dates, and automated low-stock alerts.
Overview
Inventory
Reagent · 4 × 500 ml
Reagent · 1 × 10 ml
Reagent · 3 × 1 ml
Reagent · 1 × 100 g
Equipment · 3 units
Real-time stock levels
See current quantities across every item. Usage is logged automatically when linked to an experiment.
Lot and expiry tracking
Record lot numbers and expiry dates. Get alerts before critical reagents expire or run low.
Low-stock alerts
Set a minimum threshold per item. NextLabs alerts you before you hit zero — no more last-minute scrambles.
Supplier and catalog data
Store catalog numbers, suppliers, CAS numbers, and order links alongside each item.
Linked to experiments
Reagent usage is automatically deducted when recorded in an experiment. Stock levels stay accurate without manual entry.
Categorized and searchable
Organize by category — reagents, solvents, consumables, equipment. Find anything instantly.
Order management
Track what needs reordering, with direct links to supplier catalog pages.
Built for real lab workflows
Antibody and reagent tracking
Lot, clone, supplier, and validation data on every antibody. When a clone misbehaves, find every experiment that used it in one query and re-run only what needs re-running.
Hazardous chemical compliance
CAS numbers, hazard codes, storage conditions, and quantity on hand for every controlled chemical. Generate inventory reports for safety audits in minutes instead of recounting cabinets.
Equipment scheduling and maintenance
Plate readers, microscopes, centrifuges. Track calibration dates, service history, and next-due dates. Equipment is a first-class object — not a wall of post-it notes.
Multi-site stock visibility
Three labs in two countries share the same supplier catalog and ordering rhythm. Each location sees its own stock, the org admin sees the rollup, and reorders happen before any one site runs out.
Works with your existing tools
Inventory connects to the systems where reagents are ordered, where they are used, and where compliance is reported. No double entry.
- CSV bulk import for migrating from spreadsheets
- Direct catalog links to Sigma-Aldrich, Thermo Fisher, NEB, and major suppliers
- CAS number lookup for chemical identification
- Barcode scanning for fast intake and consumption
- Webhooks for low-stock notifications to Slack or email
- Experiment linking — auto-deduct reagent on use
Frequently asked questions
Do you handle controlled substances and DEA reporting?
Quantity tracking with full audit trail covers the recordkeeping side of DEA Schedule II–V handling. We do not file forms with regulators on your behalf, but the reports your compliance officer needs are one export away.
What happens when an item expires?
Items past expiry stay visible but are flagged in the inventory list and excluded from low-stock projections. You decide whether to dispose, re-validate, or extend — nothing disappears silently from your records.
Can we track equipment as well as consumables?
Yes. Equipment uses the same inventory model with calibration date, service interval, and next-due tracking. The reservation system in NextLabs links straight to the equipment record.
How does barcode scanning work?
Print barcodes from any label printer using our generated codes, or use existing supplier codes. Scan with a USB scanner or a phone camera to deduct stock, mark as received, or pull the item record instantly.
Can we import from our existing spreadsheet?
Yes. CSV import maps columns to our schema with a guided mapper. Common fields — name, lot, supplier, quantity, location — are auto-detected. A typical 2,000-item import completes in a few minutes.