Samples
Full sample lifecycle management
Track every sample from collection to archival. Know exactly where each sample is stored, its chain of custody, lineage, and current status — in real time.
Overview
Patient cohort A — frozen aliquots
Freezer 3 · Rack B · Box 4
24 wells
PCR amplicons — Plate 7
Freezer 1 · Drawer 2
96 wells
Cell lines — HEK293T passages
LN2 tank · Cane 4
12 wells
Protein extracts — purified
Freezer 2 · Rack A · Box 1
8 wells
Box · A1B2
Patient cohort A — frozen aliquots
Freezer 3 · Rack B · Box 4
Box layout
4 wells selected · B3, B4, C3, C4
Selection
History
Aliquoted 50 µL → Plate B
S. Chen · 2h ago
Moved from Freezer 1 to Freezer 3
M. Webb · 1d ago
Initial registration · 24 wells
P. Nair · 6d ago
Location mapping
Map your physical storage — freezers, racks, boxes, positions. Find any sample in seconds.
Lineage tracking
Record parent-child relationships between samples. Full derivation history for every aliquot.
Chain of custody
See every transfer, aliquot, and status change. A complete, tamper-evident history.
Status management
Active, consumed, archived, depleted. Always know the state of every sample.
Integrated with experiments
Link samples directly to the experiments that use them. See which experiments consumed which samples and when.
Custom metadata
Add custom fields for species, collection date, storage conditions, or any lab-specific attribute.
Search and filter
Find samples by ID, status, location, or any metadata field. Bulk operations for large collections.
Built for real lab workflows
Patient and biobank samples
Track de-identified patient samples through collection, processing, aliquoting, and analysis. Custom metadata fields capture clinical attributes that matter for downstream analysis without dropping into free text.
Cell line and strain management
Every passage is a child of the previous one — lineage is recorded automatically. Pull the full history of a strain back to the original ATCC entry in two clicks, including who passaged it and when.
Chemical compound libraries
Plate position, concentration, solvent, expiry. Find every aliquot of a hit compound across freezers, plates, and racks before the screening run starts, not the morning of.
Field collection and environmental samples
GPS coordinates, collection date, conditions, and chain of custody from field site to freezer. Each transfer is logged so you know exactly where a sample lived from the moment it was collected.
Works with your existing tools
Sample data flows in from collection devices and out to analysis pipelines. The freezer map and the analysis report stay tied together.
- CSV bulk import for migrating existing sample registries
- Plate map import for 96-, 384-, and 1536-well formats
- Barcode and QR generation for tube and box labels
- Mobile-friendly UI for bench-side aliquot logging
- Direct linking to experiments that consumed each sample
- Export to FAIR-compliant formats for data deposit and publication
Frequently asked questions
Can we track samples in physical freezer-rack-box-position?
Yes. The location tree models exactly that — building, room, freezer, shelf, rack, box, position — at unlimited depth. Find any sample by full path or by partial query.
How is sample lineage recorded?
When you aliquot, split, or derive a new sample, the parent-child relationship is captured automatically. The lineage view shows the full graph back to the original source, with branch points and consumption events.
Do you support de-identification for clinical work?
Yes. PHI is never required at the sample level. Use opaque IDs and store the link table in a system that meets your compliance posture. Field-level access control keeps sensitive metadata away from users without clearance.
Can we generate labels for our existing label printer?
Generated barcodes export as PNG or SVG and print on any standard label stock. Brother, Zebra, Dymo, and most chemistry-resistant cryo-label printers work without driver-specific configuration.
What happens when a sample is consumed?
Status moves to Consumed and the record is preserved permanently. Audit history, lineage, and links to experiments stay intact — you do not lose the trail when the physical sample is gone.